Essential Notary Supplies – From The Professionals

notarysupplies Deluxekit 150x150 Essential Notary Supplies   From The Professionals We recently wrote an article listing the essential notary supplies notary publics should keep in their supply bag. There are a variety of supplies to help support notary best practices, but we wanted to hear from professionals to see what types of notary supplies they keep on hand at all times. Here is a list of must have notary supplies, from professional notary publics.

Miguel Buchwald

MiguelBuchwald Essential Notary Supplies   From The Professionals Fedex and UPS envelopes, California Notary Law Primer, ID Checking Guide, Glossary of Terms, Guide to Ways to Hold Title in California, POA and Trust ways of signing, Blank Ack and Jurat forms, blank receipts, wipes, Square Card Reader, and copy of commission.



Cathi Korelin

Pens! Extra lock for bag. Business cards. Notepad.

Jeanie Kiser

JeanieKiser 150x150 Essential Notary Supplies   From The Professionals I carry minimal notary supplies in one bag including a binder with contact phone numbers, information, acknowledgement & jurat forms/stamps, reference materials, notes sheets, fax sheets, commission, copy of E&O insurance, along with pens, fingertip grip (wax-type material to help sort/grip paper), business cards, cell phone and mints.

Then I have an extra carry bag or container that stays in my vehicle that includes extra FedEx & UPS Envelopes, Shipping Labels, Pouches, Legal File Folders, Clips, Paper Clips, extra Pens (Blue & Black), flashlight and map books for backup (in case GPS quits working properly).

Jody Bode

JodyBode 150x150 Essential Notary Supplies   From The Professionals A stapler and staple puller.




Gerry Grummons

GerryGrummons 150x150 Essential Notary Supplies   From The Professionals My office is in my briefcase. Commission, BG Cert, E&O and portable hand held scanner and phone numbers of County Recorders.




Alan Jorgensen

AlanJorgensen 150x150 Essential Notary Supplies   From The Professionals I carry a couple personal things such as gum, cough drops, flashlight, and L/C’s (acknowledgements, jurats).




Gino Carrozza

GinoCarrozza 150x150 Essential Notary Supplies   From The Professionals I carry only what is needed stamp, pens and staplers, I do keep a small flashlight for walking dark steps at night so no surprises. I do keep 6 copies of acknowledgements and jurats each. My personal certifications I only share with title companies and signing services I do business with and with signers or if questioned Michigan issues a wallet sized Notary License that I carry, which I show with my ID. and I hand a business card to my signers which I get a thank you for.

The shipping stuff I have at home where I print my labels in my office so everything is ready to go when I leave for a signing. My home office closet has a 4 shelve system that keep my supplies on with a well stocked supply of envelopes & labels for UPS, Fedex and USPS.

I do carry a counterfeit bill pen so I can identify the ID’s for authentication///my E&O is not anyones business but my own. When I was running 4-6 or more signings day I didn’t need nor have room to lug all that with me. My only extra’s where legal-sized egg crates in my trunk to hold extra signing packets which were readied before I left my house.

Julie Brickley

JulieBrinkley 150x150 Essential Notary Supplies   From The Professionals A folder with with loose certificates, journal, state notary handbook, pouch with two notary stamps ‘ pens ‘ thumbprint pad, wet wipes, Cr, ID booklet; UV ID penlight, portable scanner, two Stamps with jurat, and acknowledgement, stapler .

In the car I keep extra Shipping supplies for UPS, small portable copier ( for making certied Copies Onsite) Laser primer; toner, Paperclips, and basic office supplies.

Annette Donker, CPHRM, CNSA

AnnetteDonker 150x150 Essential Notary Supplies   From The Professionals A clip board for those signings where a table is not available.




Margaret Paddock

MargaretPaddock 150x150 Essential Notary Supplies   From The Professionals A copy of your state Notary Public Reference Manual. I keep the extra copies in a lightweight, pocketed file folder in my bag. I also carry rubber bands and post it notes in case a note needs to go on a page. I also carry a list of UPS and FedEx offices so I know where I can go in a pinch. And I always have my business cards handy. and black and blue ink pens.


Jillian Hinrichs

JillianHinrichs 150x150 Essential Notary Supplies   From The Professionals I use my little container of SortKwik to make it easier to grab just one doc at a time, especially when reviewing after the signing.




Roger Rill

RogerRill 150x150 Essential Notary Supplies   From The Professionals I keep a nifty little item called Pen Again; this is a pen that fits right ON a signer’s FINGER, Very helpful for those occasions when a signer has difficulty holding a regular size pen.

Those loose certificates are utilized per some of these examples:


  1.  If their is no room for your stamp on the document’s notary certificate, use one of your own;
  2. If the certificate contains ack/jurat wording that is not state-compliant, you replace it with one that is
  3. You are presented with a handwritten or other document that does not have a notary certificate. You ask the signer which notarial act they prefer, and attach the appropriate certificate
  4. There are multiple signers in different locations – each may require their own certificate.

Sandra Walsh

SandraWalsh 150x150 Essential Notary Supplies   From The Professionals I carry travel packs of tissues, cause many people really appreciate being offered one after giving me their thumbprint. I carry stapler, staple remover, receipt book, as well as extra acknowledgement and jurat forms.



Holly Greenhalgh

HollyGreenhalgh 150x150 Essential Notary Supplies   From The Professionals Be prepared for anything by having a backup plan. I have a LED flashlight pen but it would be nice to have the usual gadgets like exploding dental floss, dart gun/zip line, a paddle for rainy days in Arizona, and a siren and lights for my zippy notary vehicle; but if you don’t have those, at least have the basics. I haven’t had to scale a wall or battle the next of kin, just bring enough pens in case one runs dry.

 Terry Kelly

TerryKelly Essential Notary Supplies   From The Professionals “Wet Ones” wipes in individual packets. Even though my fingerprint pad is “inkless,” it still leaves ink on borrowers’ thumbs.



Ann Marie Bucchino

My rubber finger is a must and an umbrella.

Do You Carry Of The Mentioned Notary Supplies In Your Supply Bag? What Supplies Might You Start Adding From The List?

In the comments below, tell us which notary supplies you carry on a regular basis. Do you already carry something mentioned from the above article?

Certified Signing Agent- Is it Worth It?

This is a guest post from Herbert Willis from Sunshine Signing Connection, Inc.

SunshineSigningAgent 300x163 Certified Signing Agent  Is it Worth It?A big question we get now-a-days is “What is a Certified Signing Agent and do I really need to be certified?” Well to start off, a Certified Signing Agent is a notary public that has been trained and certified to notarize Real Estate documents. Yes a notary public can still sign real estate docs, but a certified signing agent has either had some form of training or has enough experience to just take the certification exam.

Why Get Certified?

Now you may ask, “Why should I get this certification?”  Well this is one thing a lot of Lenders and Title Companies are requiring for their closers to have. This certification allows them to know that the notary going out at least has some knowledge of general real estate documents. Truth is, that just about anybody can be a notary public, and these companies know this. Too many people have gone to closing and completely messed up a transaction because they either didn’t know what the documents were or just made it up as they went.

I’m sure you could imagine the type of image that this sends to the signers and how it reflects on the company their doing business with. Now notaries are not supposed to explain these documents in detail, but should be familiar with what the document is and where to find the answer within the documents to answer any questions from the signers. Having someone that at least can point out what the main details of the loan and what they are can mean the world to the signer, and to their lender.

Another big part of being certified is the marketing aspect for promoting your services. Imagine you work for a Title company or a signing service and you need a notary. So you look through the local notary listings and you come across a couple notaries. One is marked as a Certified Signing Agent and the other is not. Which one would you click on first? Of course the Certified Agent. Now just because one is certified and the other is not, does not mean the certified agent is better or more knowledgeable than the other.

The person hiring the notary doesn’t know that. What is true is the instant credibility that comes with that title. You might have decades of experience in this field and you may even state your experience in your profile, but not having that certification listed, you’re probably having your profile passed up for someone who does. By having that Certified Signing Agent title, you’re allowing yourself to stand out from the rest of the notaries in your market. It does show you took the extra step to show you’re serious about this work.

Is It Worth It To Get My Certification?

I have spoken with dozens of notaries on the subject and asked them if it was worth the money they spent to get their certification. It’s almost always the same answer…Absolutely! Most have said they noticed an increase in calls within the first couple of weeks of having their certification. That the increase in business paid for the certification within the first couple jobs. In addition to the online listings, you also are able to have your CSA badge printed on your business cards, flyers, and any advertising you do to promote yourself. Once again when in the right hands this gives you instant credibility as a notary without that person actually knowing you or your experience.

So to recap, I personally would say being a Certified Signing Agent is absolutely worth it if you are looking to do this type of work. It brings instant credibility to your name and services in a field where the people hiring you never actually get to meet you in person. It provides you with additional education to enhance your knowledge of the field you’re in. It allows you to market yourself as a better choice of hire than your fellow notaries that are not. Lastly without it, you could be losing out on a lot of work, because a lot of lenders and title companies now require their notaries to be Certified Signing Agents. So if you want to give a boost to your name or help start your career as a Signing Agent, get certified!

Are You A Certified Signing Agent? How Has This Helped Your Career As A Notary Public?

In the comments below, tell us about your experience becoming a Certified Signing Agent. If you’re not yet certified, tell us about your hesitations.

3 Extra Notary Supplies For Your Supply Bag

notarysupplies Deluxekit 3 Extra Notary Supplies For Your Supply BagWe recently wrote a blog post listing the essential notary supplies to help your notary business. We got some feedback from our Twitter followers and wanted to share what other notary supplies would be essential to carry in your supply bag.


Certain states require a notary to use a thumbprint journal. This practice is to prevent any fraud of the document being notarized. By taking a thumbprint, there is proof that the identity of the person is in fact correct. It’s a good idea for a notary public to carry a package of wipes in their supply bag to use after a thumb printing. Use a moist toilette to remove the ink from your thumb.


To notarize a document, the signatures of the parties involved are required. It’s always a good idea to carry a few extra pens in your supply bag in case the person you’re meeting does not have one of their own. It’s common to misplace a pen, or for it to run out of ink. Make sure your extra pens have the same color ink so the document your notarizing is consistent.

NotaryUVLightPen Medium 3 Extra Notary Supplies For Your Supply BagAnother good accessory is a notary UV light pen. This pen allows you to make sure the license you’re checking isn’t a fake. The UV light detects hidden holograms embedded within driver’s licenses and other forms of identification. This is an essential item for authenticating ID’s. This pen also uses ink used to detect counterfeit bills. Using this pen proves to your clients that you’re a serious notary. We even offer UV pen lights to help verify IDs.


As a notary public you may or may not staple documents together when you’re finished notarizing. You should follow your state’s law as to how notarized documents are submitted. However, it’s not a bad idea to have a stapler in your supply bag. Offering to staple copies of documents or other paper work is a good customer service to offer your clients. As long as there are no state laws that prohibit stapling documents, this is a good way to keep documents organized. If your state does prohibit the use of stapling documents, you may want to carry paper clips.

What Kinds Of Notary Supplies Do You Carry In Your Supply Bag? Do You Carry Any From This List?

In the comments below tell us which notary supplies you find most useful. Would you add anything to this list?

Notary Supplies – Everything You Need

notarysupplies Deluxekit  Notary Supplies   Everything You NeedNotary supplies can include many different tools to help your notary business. Your business will need a combination of notary stamps, notary seals, notary kits, notary certificates, zippered supply bags, ink, replacement pads and more.

At Anchor Rubber Stamp, we are a family-owned and operated business that has been around since 1935. The manufacturing of Marking Devices is literally in our blood as we are second and third generation stamp-makers. We specialize in high-quality notary tools including notary stamps, notary seals, notary books and notary products of all types. Because we are manufacturers, not middle-men, we have the ability to offer great discounts and fast service.”

Must Have Supplies

Every notary public needs:

Notary Seal and Pouch

notarysupplies pocketseal  Notary Supplies   Everything You NeedThis hand-held notary embosser is made to last! Each seal is created with pride and tested to meet the highest quality standards. Includes a standard storage pouch

click to order >>

Pre-Inked Expiration Stamp

notarysupplies preinkedexpirationstamp  Notary Supplies   Everything You NeedThe XL-115 uses a superior ink that delivers a sharp impression every time.  Quite simply the best, highest-quality notary stamp available on the market today.

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Pre-Inked Affidavit Stamp

notarysupplies pre inkedaffidavit   Notary Supplies   Everything You NeedThis notary stamp delivers a sharp impression every time.  The XL-115 uses the highest quality ink which makes for the best stamp available on the market today.

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Notary Public Record Book

notarysupplies recordbook  Notary Supplies   Everything You NeedFOR USE IN RECORDING NOTARIAL ACTS. This notary recordbook (also referred to as a notary journal) is an ESSENTIAL tool for defending yourself and your employer against liability or false claims of misconduct. Document every notarial act, whether required or recommended in your state. Appropriate for use in all states; entries include space for the signer’s fingerprint.

click to order >>

Notary Supply Bag

notarysupplies supplybag  Notary Supplies   Everything You NeedDurable, 10” x 12” zippered supply bag. This large, sturdy storage bag is designed to hold your essential notary tools, such as a record book, notary handbook, pocket seal, expiration and affidavit stamps.

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Save On Supplies With Deluxe Kit!

 notarysupplies deluxekit3  Notary Supplies   Everything You NeedSave on $XX.00 if you buy all of your essential notary tools in one bundle!

Our deluxe Supplies Kit includes:

  • Notary Seal and Pouch

  • Pre-Inked Expiration Stamp

  • Pre-Inked Affidavit Stamp

  • Notary Public Record Book

  • Supply Bag

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Notary Seal Stamp – What You’ll Need

NotaryDeskSeal  Notary Seal Stamp   What Youll Need The seal impression made by your notary stamp and/or notary seal is the most recognizable symbol of your office, and is affixed to extremely important and sensitive documents. It is essential that your notary seal stamp be a high-quality device that you can trust to make a clean, legible impression every time. At Anchor Rubber Stamp we have a selection of a Pocket Embossing Seal or Desk Embossing Seal. Use either of these seals with your notary ink stamp for added elegance.

“At Anchor Rubber Stamp, we are a family-owned and operated business that has been around since 1935. The manufacturing of Marking Devices is literally in our blood as we are second and third generation stamp-makers. We specialize in high-quality notary supplies including notary stamps, notary seals, notary books and notary products of all types. Because we are manufacturers, not middle-men, we have the ability to offer great discounts and fast service.”

Notary Seals (also known as Notary Embossers) Anchor Rubber Stamp offers two different types of notary seals: The hand-held pocket notary seal and the notary desk seal. The pocket notary seal is the most commonly used. The difference between the two items is that the desk model allows for more leverage and is designed for frequent usage. The notary desk seal also features four rubber feet so that it can stand alone with good stability. On the other hand, the pocket notary seal is the tool of choice for the notary public who delivers mobile notary public services. If you plan to offer mobile notary public services, the pocket notary seal is the one you want.

Notary Seal Stamp

Notary Pocket Seal

NotaryPocketSeal  Notary Seal Stamp   What Youll Need This hand-held notary embosser is made to last! Each seal is created with pride and tested to meet the highest quality standards. Includes a standard storage pouch (not shown).

click to order >>

Notary Desk Seal

NotaryDeskSeal1  Notary Seal Stamp   What Youll Need This sturdy desk seal is designed for heavy usage. The rugged steel construction provides a high-quality notary seal impression.

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Notary Seal Stamp Tips

  • When receiving a notary seal, the first thing you should do is slide back the lock on the top while squeezing to open the seal. These seals are designed for single-sheet use, since multiple sheets may cause early wearing.
  • We recommend keeping these seals in the closed, locked position when not in use to prevent dust and debris from entering the unit.
  • We strongly suggests keeping the notary seals in a moderate temperature range. Extreme heat or cold could cause the adhesive to loosen over time, and the bottom inner wording may shift slightly.
  • To avoid a runny notarial stamp on a note pad a few times first to get rid of excess ink.
  • Make sure the surface you are notarizing on is smooth and sturdy with a hard surface.
  • Don’t hold the stamp down for too long that the paper absorbs too much of the ink.

Does A Notary Public Need To Notarize A Will?

4690497353 1275cbc049 o 300x198 Does A Notary Public Need To Notarize A Will?Generating a will can seem a bit intimidating if you’re not sure of the process. The purpose of having a document notarized is to identify the signature being given, and to affirm that the document is truthful. However, a notary is not always needed. Creating a basic will can be done without the assistance of notary.

When Does A Will Need To Be Notarized?

A notary is not required to create a legal and valid will. If your state requires that your will is self-proving, then a notary may be needed. A self-proving will means that the document can hold up in probate court without having to call in the witnesses that signed the document. This is a sworn statement that you and your witnesses need to sign. This also verifies that the parties involved in signing the will were in a sane state of mind.

Does A Will Need To Be Prepared By An Attorney?

Depending on your situation, a will does not need to be prepared by an attorney. A person can create their own will with a few guidelines from computer software or a book. Most people who have basic needs such as leaving a home, business, personal property or appointing a guardian, can create their own will. In most states you need to sign your will in front of two witnesses. The witnesses you’ve acquired should not be a person in the will. These two people do need to sign the will, however they do not need to read it.

Does A Notary Count As A Witness To The Will?

A notary public can act as a witness to your will unless your state indicates otherwise. In some states witnessing is an official notary act. Notaries can witness a signature that they notarized, or did not notarize. A notary is a trusted state official and reliable source. It is common for a notary public to be asked to be a witness to an important document.

Should A Notary Give Legal Advice About A Will?

Notaries should avoid going beyond their limits of authorities. A notary public does not have the authority to give legal advice or draft documents. If you have questions regarding the legalities of your will you should seek the advice of an attorney. Should you prefer to have your will drafted by someone else, you should also seek out an attorney. A notary should never engage in practices of the law unless they are a licensed attorney. Neglecting to follow your duties as a notary public can result in legal trouble.

Have You Created A Will Of Your Own? How Was Your Experience?

In the comments below tell us if you’ve drafted your own will. Did you decide to seek the assistance of an attorney or notary.

California Mobile Notary; Interview With Madeline Damiano

Madeline Damiano is a certified paralegal. She is also a certified California mobile notary, and would like to share her story of how and why she got started, and what tips she has for other new notaries.

What Made You Decide To Become A Notary?

A friend was looking for a back-up Notary to refer her calls to when she was unavailable. With her encouragement, I obtained my first commission and began going on jobs with her to observe, and soon I was doing the paperwork myself. My paralegal background gave me an excellent basis for observing procedures and handling paperwork, even when documents were voluminous.

What Were The Biggest Challenges You Had When First Starting Out As A Public Notary?

I had no idea how to price a job, and was unfamiliar with common pitfalls to avoid in terms of knowing what I could say and what I should avoid to preclude “practicing law.”

How Have You Solved Those Problems To Make Your Notarizing Life Easier?

I joined the National Notary Association and called the hotline to ask questions. I searched online for Notary supplies and learned how they were meant to make the job easier or more professional. I bought a Notary primer I found online to give me a feel for what I would encounter in the field. I went to the online site of the Secretary of State, and downloaded several papers, including The Role of Notaries in Deterring and Detecting Fraud and Identity Crimes, Essential Notary Standards and Principles, and The Notary Public Code of Professional Responsibility.

On the NNA site, I found discussion of The Notary Journal: One of Law Enforcement’s Most Potent Weapons Against Mortgage Fraud. I set up a binder (paralegal training at work!) and read through them. When a loan closing popped up before I had training, I spent a day in the local library, researching loan closings and what to expect, and downloaded Victoria Ring’s course, The Free Introductory Signing Agent Training Course. When my relationship with my “mentor” did not work out, all of this information gave me the confidence to continue on my own.

What’s Your Notary Tool Of Choice?

I use an inkless rectangular stamp. It’s compact and easy to position between text, even in tight areas. I considered getting an embosser, but in California the seal must be able to be photocopied, and I decided to keep things simple with the rectangular seal.

What’s A Non-Notary Supply Tool In Your Bag That You Use Regularly?

In no particular order:

UV light/magnifier for checking IDs: I always look for micro text and holograms, and note their presence in my journal.

Sticky notes: OK, this is not professional looking, but it’s important to protect the privacy of previous signers in my journal. I tried commercial products, but was unable to hold them in place when handling my journal. So I resorted to sticky notes; they stay where I put them and I can move them as needed. I have not received any negative reactions; rather, signers are happy to know I take steps to protect them.

Finger wipes: I always offer my clients a fresh wipe after they’ve left a fingerprint in my journal.

Receipt book: I stopped offering receipts because I heard, “No, thank you” so many times. But occasionally a client needs one, and they always seem to be visibly relieved when I am happy to produce one on the spot. Don’t other Notaries do this? BTW, remember to itemize and separate the Notary fees from other fees.

Notary ID badge from APNCSA (Association of Professional Notaries and Certified Signing Agents): No one has ever challenged my credentials, but when I’m meeting someone new I like to wear it to assure them I am a professional.

Stapler: Notarial certificates must must be attached, at least in California.

Spare loose certificates: On the odd occasion, I have had to provide ten or more acknowledgements and/or jurats, so I keep a folder with ample extras. I would never want to be caught having to use a copier that might not be laser quality.

Extra pens: I only use blue or black Signo pens, which have gel ink that cannot be washed away by accident or design.

Do You Have Any Funny Or Crazy Stories About A Notary Job?

While conducting a loan signing for an acquaintance, I noticed that the first name was incorrect. I called for instructions, and the signer got very upset, saying she had evening plans and wanted me to just “stamp and go,” never mind having a clouded title. The situation did not improve when we became engulfed in smoke and found that the apartment directly across the street had caught fire. The signer went into a panic and ran to move her car so she wouldn’t get boxed in by the fire trucks whose sirens we could already hear. She came back in a rush, asking, “Are we done yet??” It was a challenge to stay calm while I gently guided her through the process, but I managed to get her on her way on time.

If You Were To Give One Piece Of Advice To A New Public Notary, What Would It Be?

Oops, I have two:

Do not be intimidated by signers who want to rush you or pressure you to do something you are uncomfortable with. Simply leaning back and saying, “I cannot continue if I am not allowed to follow proper procedure. Would you like to cancel this notarization?” can calm people down and allow you to proceed without interference.

Educate yourself as to the importance of your role. Visit the Secretary of State’s online site and get very familiar with your state’s requirements. Join a professional organization to help guide you as you learn. If you have a notarization you are unsure of, call a hot line and ask questions. Then join as many online discussion groups (for example, through Linked-In) as you can – that is where you will get real-life scenarios and discussions of the best ways to handle problems. That is an invaluable resource.

The Right Notary

Madeline  Damiano is aCalifornia Mobile Notary in the San Jose/Bay Area.She is available for loan signings, powers of attorney, domestic partnerships, living trust signings, international documents (as allowed by California law), and all Notary needs.

You can contact Madeline Damiano at

How To Find Notary Clients In Connecticut Using Twitter

howtofindntoaryclientsinConnecticut 300x300 How To Find Notary Clients In Connecticut Using TwitterAs a public notary in Connecticut putting together your notary kit is usually the first thing you need to do. Attracting clients would be next, and this can be done using many different channels. Of course you can advertise, buy commercials on the radio or TV, ads in the newspaper, join referral networking groups, and a slew on of other ways.

But have you thought about using Twitter to find people in Connecticut who need notary services?

Why Should Connecticut Notaries Use Twitter?

Twitter is now 7 years old with 200 million active users that create 400 millions Tweets PER DAY! While that list is filled with all kinds of different people and types of social media users (daily, weekly, hourly – consuming, broadcasting, resharing, conversing), don’t you think that some of those 400 million tweets might be looking for notary services?

How To Search Twitter For Notary Customers

There are several ways to search Twitter and manage keyword monitoring. You can use Twitter’s own search tool, you can use a tool to send you alerts like Topsy, or you can use a dashboard like HootSuite to keep a stream open of people tweeting about a keyword.

Using Twitter Search To Find Customers In Connecticut

searchtwitterfornorthcarolinanotaryclients 274x300 How To Find Notary Clients In Connecticut Using TwitterHead over to Twitter’s Advanced Search Page.

Here, you will find several searching options. What you want to focus on are “Any of these words” and “Near this place”.

Enter in some keywords (if it’s a phrase, put the phrase in quotes) that people would say if they needed your services.

“notary services”, notarize, “public notary”, notary

When you scroll down to the “Near this place” option, you can type in your city or your state, and Twitter will show you people who are tweeting your selected keywords within 15 miles. So you can search “notary” Near “Hartford” to find anyone tweeting the word notary in the geographic range.

There’s an art and science to playing with the right words that people may be searching for, so don’t just use “notary” and give up, try a bunch of different related words.

Finding Notary Customers With Topsy

searchtopsy northcarolinanotary 300x190 How To Find Notary Clients In Connecticut Using TwitterTopsy is a third party tool that searches Twitter as well as a bunch of other different online channels. We’ll focus on searching Twitter for now. The issue with Topsy’s search compared to Twitter is that you can’t enter in a location to search within. So you’ll have to find people searching for Connecticut notaries specifically.

Head over to Topsy and type in your keyword, select Twitter and click Search. Now you’ll be looking at a page of all the Twitter results with your desired word.

The cool thing about Topsy over Twitter is that Topsy allows you to set up email alerts so that you can get notified whenever someone tweets about Maryland notaries and you’ll never miss a new business opportunity!

For Advanced Notaries: Using HootSuite Keyword Search To Find Notary Customers In Connecticut

HootSuite is a great Twitter tool that can be leveraged for so many different social media objectives. HootSuite is, however, the most technical tool on this list (at least for finding people in Connecticut).

Since this isn’t a tutorial just for using HootSuite, I’m going to stick to setting up a stream based on keyword search and location for those of you already managing your business’s online presence with HootSuite.

add hootsuite search stream 220x300 How To Find Notary Clients In Connecticut Using TwitterIn HootSuite, add a new stream to your dashboard and choose the Keyword Search stream. Here’s where you can enter in your keyword and choose your location for searching.

If you want to search Twitter for the area near you, HootSuite gives you an easy little circle button to click and it will find your current location to search for.
If you want to search for an area outside of where you are currently sitting, use

Geocoder to find the latitude and longitude of the address you want to search near. When you get

geocode latitude longitude 300x176 How To Find Notary Clients In Connecticut Using Twitter

the result, copy and paste that along with your keyword into the HootSuite search tool like this:

“keyword” geocode:44.467186,-73.214804,200km

The keyword phrase will be before the geocode. The 200km on the end is the radius for the location you are searching (note the comma and no space).

Are You Currently Using Twitter To Find Notary Customers In Connecticut?

Have you gotten into the social media realm yet to start building your business? Have you seen it working or not working? Let us know in the comments below!

List Your Connecticut Business In Our Free Notary Business Directory

In order to help the notary business community, we’ve set up a free notary business directory on our site, which you can find here and list your Maryland notary business for free so that you can get found by people who are searching for your services!

Click here to get your free directory listing

5 Reasons You May Not Qualify To Be a Notary in Connecticut?

reason2youmaynotqualifytobeanotarypublicinCT 300x300 5 Reasons You May Not Qualify To Be a Notary in Connecticut?The laws are clear on who can may become a notary public and what restrictions exist on who may hold office. Before you can walk aways with a notary kit in hand, there are a few qualification you must meet. There are a number of reasons why an individual might have their notary applications denied, or not be able to procure notary certificates.


One legal reason that an individual might be barred from acting as a notary public is if they have been impeached from a public office or otherwise charged with corruption or malpractice while serving in a public office. These charges indicate that the individual cannot be trusted to carry out important legal privileges and is unsuited for the role of notary public.

Felony Convictions

The most obvious and important rule in regards to who may become a notary public is that the individual must not have a felony conviction. Anyone with a felony conviction is immediately barred from serving as a notary public. The only exception to this is in cases where the governor has granted clemency and erased this conviction from the record. In such a case, the individual might have their notary public application considered. Felons will not be able to receive notorial certificates or practice as notary publics.

Civil Liability

Good legal standing is a great characteristic to have when seeking to become a notary public. Anyone who is found liable for reasons of deceit in a civil lawsuit is also barred from serving as a notary public in Connecticut.

Education Requirements

All applicants should have a high school diploma or equivalency. Acting as a notary republic requires at least this level of educational attainment. It is understood that anyone who does not have these qualifications will not be considered.

Non-English Speaking

Another reason why an individual might have their Connecticut notary public application denied is if they do not read, write, and speak English. A notary public must be completely fluent and literate in English, even if they plan to primarily serve a non-English speaking community. While notary publics are permitted to notarize documents in foreign languages (yes, even if they do not understand them), certain functions of the office are mandated to be performed in English.

Have you ever wondered why a notary application might be rejected?  Read the above qualifications to prepare for your application.

Have you applied for Connecticut’s public notary service? If so tell us about your application experience in the comments below. 

Should Notaries in Connecticut Notarize Documents Written in Foreign Languages?

shouldaCTnotarynotarizeadocumentinaforeignlanguage 300x300 Should Notaries in Connecticut Notarize Documents Written in Foreign Languages?We recently talked about whether or not a New Jersey public notary can/should notarize a document in a foreign language. But a public notary in Connecticut may also be found in this same situation.

Official documents may come in a variety of languages. Many notary publics have no problem notarizing documents in foreign languages as long as they can communicate with the presenter in English. Other notaries, however, find that the presentation of documents in other languages poses a problem. What factors should a Connecticut notary public take into account when notarizing a document in a foreign language?

Notarizing And The Apostille Process

If there are any concerns about the validity of the document or its contents, the safest decision any notary can take is to decline to notarize the document. By declining to notarize, the notary avoids responsibility for a document that they do not understand. If you do choose to notarize a document in a foreign language, it is also important to determine whether the document is going to be used outside of the United States. Many people do not understand that documents for these situations additionally need to be certified through apostille. Apostille certification regulates the movement of legal documents between countries through a joint agreement of those countries with the Hague.

Do You Speak The Language?

One way to deal with foreign language documents is to determine whether or not the notary speaks the language. It is perfectly legal to notarize a document in a foreign language, even if the notary does not understand it, however most notaries feel more comfortable notarizing things that they can understand. If you do not speak the language the document is in, there are other options available. You can produce a certificate in which the presenting individual attests to the content of the document. This can be notarized in addition to the original document and the two can be kept together.

Working With Interpreters

In some cases when foreign language documents are presented, notary publics may work with an interpreter who can independently attest to the content of the document. However, a critical point is that the notary public must be able to speak english to the individual, without the aid of an interpreter. The presenting individual must be able to understand and swear the oath in English for it to be valid. Best practices dictate that documents should be prepared in both English and the foreign language. This goes along with the rule that notary publics may not advertise in a language other than English, since “notario” means attorney in some languages.

Have you notarized a foreign document? What precautions did you

If you’ve notarized a foreign document tell us about your experience in the comments below. Did you follow any of the listed guidelines?